The Ultimate 10 Appointment Scheduling Apps of 2023

Navigating the myriad of appointment scheduling apps can be a daunting task, especially when you’re seeking the perfect fit for your enterprise. But fear not, as we’ve meticulously conducted the research on your behalf, sparing you the effort.

Without delay, allow us to present the cream of the crop among scheduling apps for the year 2023.

Top Pick — LeadRouter

Revolutionize your deal closures with LeadRouter’s seamless one-click scheduling. In a landscape filled with scheduling options, LeadRouter stands out as the premier software tailored explicitly for revenue teams. 

LeadRouter’s Instant Booker extension is a game-changer for customer-facing representatives, enabling instantaneous meeting bookings directly from your existing toolkit. This includes seamless integration with Salesforce, HubSpot, Salesloft, Outreach, and more.

Furthermore, LeadRouter empowers you to schedule meetings on behalf of others, a feature particularly beneficial for scenarios like prospecting teams coordinating with sales reps (e.g., SDR to AE Handoff) or sales teams aligning with implementation teams (e.g., AE to CSM Handoff). No more spreadsheets, no manual follow-ups, and no missed meetings – just a team of satisfied reps. 🎉

As if that weren’t enough, LeadRouter also excels at converting inbound leads into qualified meetings on your reps’ calendars. Their Form Router effortlessly qualifies, routes, and secures inbound meetings, all within seconds.

Key Features of LeadRouter:

  • Book meetings effortlessly from various platforms, including web browsers, Gmail, Outlook, Salesforce, HubSpot, Salesloft, Outreach, and more.
  • Intelligently route meetings to the right representative through advanced rules and round-robin distribution.
  • Eradicate no-shows with automated email and SMS reminders leading up to your meetings.
  • Seamless Salesforce and HubSpot integrations to streamline your CRM processes, eliminating manual data entry and automatically tracking meetings, calls, and pipeline activity.

When to Opt for LeadRouter:

  • When your focus is on optimizing conversions from Marketing Qualified Leads (MQL) to Sales Qualified Leads (SQL) to Closed-Won deals.
  • If you have a substantial sales team (comprising more than 5 representatives).
  • When you require seamless integration with your calendar and CRM systems (e.g., Salesforce, HubSpot).
  • If you’re in need of an all-encompassing solution that automates your inbound process from start to finish.


LeadRouter maintains complete transparency in pricing, offering the same rates regardless of company size. From seed-stage startups to 1,000-person enterprises. It offers a “PRO” plan that encompasses features of Form Router and CRMPro, at just 15$ per user per month with the added benefit of advanced round-robin functionality based on custom CRM rules and routing preferences (including assignment to the owner).

Keen to witness LeadRouter in action? Request a demo today!

Best for Streamlined Scheduling: Calendly

Regarded as one of the top-notch appointment scheduling applications, Calendly simplifies the process of scheduling and managing appointments. Boasting an intuitive interface, it offers a range of features including seamless calendar integration, automated reminders, and customizable booking pages.

Key Features of Calendly:

  • Book Meetings: Easily share your availability and allow others to schedule meetings with you.
  • Built-in Polls: Facilitate group scheduling by finding the most suitable meeting time.
  • Basic Lead Routing: Implement uncomplicated round-robin routing, with additional options for routing based on geographical location, industry, and more.

When to Opt for Calendly:

  • You’re a freelancer, solopreneur, or consultant seeking to incorporate qualification options into a form, without the need for advanced routing.
  • You’re part of a small sales team with fewer than five representatives, not requiring complex routing solutions.
  • You’re looking for a free, straightforward scheduling solution.
  • You require integration with multiple calendars.
  • You aim to seamlessly incorporate payments into the booking process (e.g., necessitate customers to pay your consulting fee prior to booking a consulting meeting).


  • Basic: Free for one calendar/user.
  • Essentials: $8 per month, supporting up to two calendars per user.
  • Professional: $12 per month, accommodating up to six calendars per user.
  • Teams: $16 per month.
  • Enterprise: Contact sales for custom pricing.

Top Choice for Service-Oriented Businesses — Acuity Scheduling

Acuity Scheduling stands out as a distinguished appointment scheduling software, enabling customers to seamlessly schedule appointments and make payments for services in one go. Among Calendly alternatives, it’s the only platform that facilitates setting up a calendar where clients can book, pay, and even leave tips all in a single transaction.

With over 100,000 businesses relying on Acuity, its appeal lies in being more than just a scheduling tool. It not only synchronizes with your calendar but also facilitates online payments, minimizes no-shows, and empowers you to meet your clients on their terms.

Key Features of Acuity:

  • Accept online payments through seamless integrations with Stripe, Square, or PayPal.
  • Go beyond appointments with offerings like gift certificates, packages, memberships, or group classes.
  • Manage multiple locations and employees, ensuring your clients see the calendar that suits your business best.
  • Customize every aspect to align with your brand experience.
  • Connect with clients through video conferencing integrations.

When to Opt for Acuity:

  • You’re in need of a straightforward scheduling tool for your Squarespace website.
  • You want to showcase your logo and incorporate your brand’s color scheme.
  • Online payment acceptance is essential for your operations.
  • You wish to provide additional services such as memberships, gift certificates, and more.


Acuity Scheduling doesn’t offer a free plan, but they do provide a seven-day free trial. The three available plans range from $16 to $49 per month if billed annually.

The main distinctions between plans encompass the number of staff or locations with scheduling access, inclusion of text message reminders, support for subscription and membership sales, as well as options for custom branding.

Elevate your service-based business with Acuity Scheduling — where appointments seamlessly blend with payments and client convenience takes center stage.

Leading the Way in Focus Optimization — Clockwise

Clockwise leverages the power of AI to enhance your team’s focus and productivity. Trusted by engineering teams in esteemed organizations such as Asana, Atlassian, GitLab, and Zoom, Clockwise creates valuable time in every team member’s day.

Clockwise excels for teams that require dedicated blocks of uninterrupted, deep work time to accomplish tasks efficiently.

Key Features of Clockwise:

  • 1x Daily Optimization: Clockwise orchestrates a daily optimization process, strategically relocating meetings marked as flexible to their optimal time slots.
  • Effortless Booking Link: It provides a user-friendly booking link, enabling you to effortlessly share your availability externally.
  • Seamless Integrations: With integrations with Slack and Asana, Clockwise notifies your team when you’re in focus mode and temporarily mutes distracting notifications.
  • Group Meetings: Aggregates your team members’ availability, revealing external invitee times only when everyone is accessible.

When to Opt for Clockwise:

  • You require substantial, uninterrupted periods of deep work to accomplish tasks efficiently.
  • You aim to bypass the manual hassle of rearranging your calendar.


Clockwise offers a free version that aids in optimizing task timings, safeguarding personal time, and seamlessly integrating with Slack, Zoom, and Asana.

For an enhanced experience, the Pro plan is available at $6.75 per month, which furnishes additional features to safeguard your deep work sessions. The Business plan, at $11.50 per month, provides advanced analytics and heightened administrative controls.

Elevate your team’s productivity and reclaim valuable focus time with Clockwise — where deep work thrives, and productivity soars.

Unparalleled for Sales Dialing and Texting — Salesloft

Salesloft is a dynamic sales engagement platform that seamlessly incorporates a straightforward scheduling tool into its robust suite of features. Among Calendly alternatives, it’s a standout choice for teams already leveraging Salesloft’s cadence automation capabilities and simply require a streamlined booking link.

However, it may not be the best fit for teams that:

  • Manage multiple representatives or sales teams.
  • Navigate handoffs between teams (e.g., from prospecting to sales, sales to implementation).
  • Need to efficiently route inbound leads to the sales department.

What sets Salesloft apart is its impressive Dialer and Messenger feature. This functionality empowers you to directly connect with your buyers via the Salesloft platform, a mobile phone, or a landline.

We hold Salesloft in high regard as a cadence automation tool — in fact, all Chili Piper customers utilize either Salesloft or Outreach for their automation needs. If you’re a sales team poised for more advanced lead routing and scheduling capabilities, such as seamlessly integrating inbound leads into a Salesloft cadence, then upgrading to Chili Piper might be the next step.

Key Features of Salesloft:

  • Embed your personalized schedule link or that of a colleague in any email communication.
  • Leverage a booked meeting as a pivotal stage in the sales cycle, triggering associated automation rules.
  • Establish direct connections with buyers via the Salesloft platform, a mobile device, or a landline, all while preserving critical data.
  • Enjoy unlimited talk and text plans for communicating with contacts in the US, Canada, Caribbean, and Europe.
  • Seamlessly integrate with Google Calendar, Outreach, Salesforce, and Chili Piper.

When to Opt for Salesloft:

  • You’re already utilizing Salesloft as your sales engagement platform.
  • You require robust dialing and texting capabilities.
  • You aim to leverage meetings as pivotal triggers for automation within Salesloft.


Salesloft’s pricing details are not publicly listed on their website. For a tailored quote, kindly reach out to one of their representatives.

Elevate your sales engagement with Salesloft — where dialing, texting, and scheduling unite to optimize your sales efforts.

Optimal for Office 365 Users — Microsoft Bookings

Microsoft Bookings stands as one of the premier free appointment scheduling applications, tailor-made for individuals who don’t require advanced scheduling features.

Fully integrated with your Microsoft 365 calendar, it empowers your customers to swiftly identify available time slots while preventing any double-bookings.

Key Features of Microsoft Bookings:

  • Seamlessly integrate Microsoft Teams links into your meeting invitations.
  • Create a straightforward booking page for effortless scheduling.
  • Grant customers the flexibility to reschedule or cancel meetings.

When to Opt for Microsoft Bookings:

  • You are already utilizing Microsoft 365 and are seeking a straightforward scheduling tool.


Microsoft Bookings is complimentary with your Microsoft 365 subscription.


Those were the top appointment scheduling applications for 2023. However, LeadRouter emerges as the unrivaled champion. Setting it apart is its unique ability to swiftly qualify and transform leads into invaluable meetings.

LeadRouter empowers users with the convenience of one-click booking directly from emails, seamless handoffs between teams, and the proficiency to effectively qualify, route, and schedule inbound demo requests. 

Don’t believe us? Schedule a demo and witness the difference for yourself!

Leave a comment

Your email address will not be published. Required fields are marked *